27. Annual general meetings - holding of

(1) With the exception of the first Annual General Meeting of the Association, the Association shall, at least once in each calendar year and within the period of 6 months after the expiration of each financial year of the Association, convene an Annual General Meeting of its members.

(2) The Association shall hold its first Annual General Meeting:

     (a) within the period of 18 months after its incorporation under the Act; and

     (b) within the period of 6 months after the expiration of the first financial year of the Association.

     (c) Sub-rules (1) and (2) have effect subject to the powers of the Registrar-General under the Act, section 120 in relation to extensions of time.

28. Annual General Meetings - calling of and business at

(1) The Annual General Meeting of the Association shall, subject to the Act, be convened on such date and at such place and time as the Board thinks fit.

(2) In addition to any other business which may be transacted at an Annual General Meeting, the business of an Annual General Meeting is to include the items listed in the Standing Orders.

(3) An Annual General Meeting must be specified as such in the notice convening it in accordance with rule 32.

29. General meetings - calling of and business at

(1) As soon as practicable after the Annual General Meeting the Board shall specify a schedule of General Meetings for the ensuing year. Additional General Meetings may be convened by the Board if necessary. In addition to any other business which may be transacted at a General Meeting, the business of a General Meeting is to include the items listed in the Standing Orders.

(2) The Board shall, on the requisition in writing of at least five (5) members, convene a General Meeting of the Association.

(3) A requisition of members for a general meeting:

     (a) shall state the purpose or purposes of the meeting; and

     (b) shall be signed by the members making the requisition; and

     (c) shall be lodged with the Executive Officer; and

     (d) may consist of several documents in a similar form, each signed by one or more of the members making the requisition.

(4) If the Board fails to convene a General Meeting within one month after the date on which a requisition of members for the meeting is lodged with the Executive, any one or more of the members who made the requisition may convene a General Meeting to be held not later than 3 months after that date.

(5) A General Meeting convened by a member or members referred to in sub-rule (4) shall be convened as nearly as is practicable in the same manner as General Meetings are convened by the Board.

30. Visitors

The Association may admit visitors or exclude them from meetings. Any visitor may address the meeting upon the invitation of the Chair, with consent of the majority of members present, but no visitor shall have the right to vote.

31. Notice of General Meeting

(1) Except if the nature of the business proposed to be dealt with at a General Meeting requires a special resolution of the Association, the Executive Officer must, at least 14 days before the date fixed for the holding of the General Meeting, give a notice to each member specifying the place, date and time of the Meeting and the nature of the business proposed to be transacted at the Meeting.

(2) If the nature of the business proposed to be dealt with at a General Meeting requires a special resolution of the Association, the Executive Officer must, at least 21 days before the date fixed for the holding of the General Meeting, cause notice to be given to each member specifying, in addition to the matter required under clause (1), the intention to propose the resolution as a special resolution.

(3) A member desiring to bring any business before a General Meeting may give notice in writing of that business to the Executive Officer who must include that business in the next notice calling a General Meeting given after receipt of the notice from the member.

32. Notice of Annual General Meeting

(1) For an Annual General Meeting, the date of the Meeting must be advised at least 45 days in advance.

(2) The Executive Officer must, at least 14 days before the advised date, give a notice to each member specifying the place, date and time of the Annual General Meeting.

(3) The Executive Officer shall also advise members of the requirements of rule 22, in relation to the election of Board members.

33. Meetings - procedure and quorum

Procedure and Quorum for Annual General Meetings and General Meetings shall be as specified in the Standing Orders.

34. Presiding member

The Presiding Member at all Meetings shall be as specified in the Standing Orders.

35. Making of decisions

The making of decisions at Meetings, and the conduct of debate at Meetings, shall be as specified in the Standing Orders.

36. Special resolution

A resolution of the Association is a special resolution if it is passed as specified in the Standing Orders.

37. Voting

Voting at Meetings, and the conduct of ballots at Meetings, shall be as specified in the Standing Orders.